What Kind of Records Should I Keep for Renting My House?

What Kind of Records Should I Keep for Renting My House?

Owning a rental property can be both complicated and financially rewarding. The Internal Revenue Service provides many tax breaks for owning a rental home. Deductions for many expenses can potentially shelter thousands of dollars of your gross rental income. There are also many administrative tasks involved in being a landlord, and keeping copies of all your important paperwork is essential to properly manage your rental.

Income

    Your rental home generates income from rent, and the IRS requires that you report this income on your tax return. Keep copies of your bank statements and rental receipts provided to the tenant. In some states, the landlord may be required to place the tenant's security deposit in an interest-bearing account. Keep good records of any savings, money market accounts or certificates of deposit used for this purpose. Keep records of any repairs the tenant provides for the rental home; the payments are rental income and you must include them as such.

Expenses

    All of the expenses of renting your property can be deducted from your gross rental receipts to bring your taxes down substantially. A rental home requires maintenance. Keep invoices for all services performed for the house, such as carpet cleaning, landscaping services, painters, plumbers and appliance repair. If you provide some of the utilities for the home, keep your utility bills and pro-rate the portion that is given to the tenant. Keep records of your advertising costs and payments or commissions made to a property manager to handle the affairs of the rental.

Taxes, Insurance Records and Original Loan Papers

    As a landlord, you can deduct the mortgage interest on your home loan. Your lender will provide this statement to you at the end of the year; you'll need this paperwork to itemize your interest. Keep all records pertaining to your property taxes and property insurance, such as premium notices and taxes paid. These are all deductible from your gross rental income. When you itemize the depreciation of your rental property, you will need the original purchase price and date from your original loan papers; ensure that you have a copy on file.

Administrative

    It is important to keep a copy of the original, signed lease between you and your tenants. This binding contract may need to be revisited over the period of the tenancy. You should also file your tenant's background check, credit report and original application since you never know when you will need this information.



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